Advanced Electric Vehicles, LLC

Classics: Restorations & Electric Conversions.

Photos on Flickr

Sample Contract: 

Electric Conversion and Restoration Agreement 

In order to provide guidance for the process of electric conversion and restoration automobiles for our customers, the following policies have been developed to minimize ambiguities and misunderstandings during the conversion and restoration. 

1. Because of the comprehensive nature of the conversion and restoration process, realistic estimates, or “bids” of the total cost of a conversion and restoration project cannot be given at any time. Based on our past experience, we may be able to provide a “ballpark” figure. However, this should not be relied upon as an estimate or quote. An electric conversion and restoration of an automobile is an expensive undertaking, and each vehicle is unique. AEV cannot project with any certainty the costs involved to convert and restore your automobile. If you have any questions, please don’t hesitate to ask them. 
2. A $5,000 deposit is required at the time of commencement of the conversion and restoration. This deposit will be applied to work performed and parts and materials consumed until it is depleted. An additional deposit of $5,000 will be required when the prior deposit is worked down to $500 or less. This system of placing deposits will be used throughout the course of the conversion and restoration, until the completion of work. 
3. Invoices reflecting work performed and the amount of your deposit used will be sent monthly, on or about the 1st of the month. A photo record of work performed for the month will also be provided. These digital photos will be emailed or posted on the Website. 
4. Conversion and restoration charges apply to “time and materials”. Comprehensive conversion and restoration of collectible automobiles take time and will be expensive. Time spent on the project will be documented in 4-hour blocks. A list of parts and materials used within the billing cycle is included on the invoice. 
5. Parts and material will be billed at retail. 
6. Hourly rate is $70 
7. Insurance on the vehicle while in possession of AEV is the responsibility of the owner. 
8. The customer may not at any time remove the vehicle until payment of all outstanding invoices have been made. AEV reserves the right to file a Garage Keeper’s lien against your automobile. 
9. In the event of a customer initiated “hold” on work, a $150.00 per month storage fee will be assessed until a new deposit is received. With this we cannot guarantee that your vehicle would be stored inside as the shop is for classic cars with work in progress and not for storage. 
10. The vehicle owner must carry their own Insurance on the Vehicle in the amount of no less than the value as it progresses with work completed. A copy of Insurance is required to be sent to kstegath@advanced-ev.com  
11. In the event of disagreement from original contract that cannot be resolved a third-party arbitrator would be appointed and cost would be split between AEV and Vehicle Owner. 
12. AEV will only take instructions from the vehicle owner that shows on Registration/Insurance. 
13. In the event of death of the vehicle owner AEV will accept direction from the executor of the Estate. 
14. AEV shall provide a limited warranty covering the work performed under the terms of this auto repair contract. This warranty shall last for a period of one (1) calendar year from the completion of authorized repairs. During the warranty period, AEV will, at its sole cost and expense, correct any defects in workmanship related to the repairs performed in relation to this contract. This warranty covers labor only and does not extend to any parts used for repairs. 
15. All Parts and Material will be subject to the Manufacturer’s Warranty only. Normal wear and tear and abuse will not be warrantied. AEV does not directly or indirectly warranty parts and material. 
16. AEV warrants a safe and secure environment for your vehicle, and it will not be left outside at any time without prior communication. Subject to paragraph 9. 
17. When we come to a spot that was not discussed on the original conversion and restoration, we will take pictures and give you a couple options with approx. cost, it will be your responsibility to advise how to proceed. This will only be on items over $500 including labor. 
18. There can be no assignment of this agreement without written consent of AEV. An example is if you sell the vehicle part way through a conversion and restoration. 
19. From time-to-time AEV will use an outside service during your conversion and restoration. AEV reserves such a right to choose the service of their choice for work requiring to be sublet. 
20. Either party may terminate this agreement with written notice to the other party. AEV will render a final invoice up to the termination date and make the vehicle available for pickup once invoice is fully paid and cleared. 

Signed:   _________________________________________________, Xxxxx Xxxxx, Car’s Owner

                _________________________________________________, Keith Stegath, Shop’s Owner

Date:         _________________